Code of Conduct

[For Stakeholders of Aryabhatta International College of Technical Education, Ajmer]

Definitions:

Institute/College   Hereafter, Aryabhatta International College of Technical Education, Ajmer shall be referred to as “Institute” or “College”.

Student(s)          Refers to a person, who was admitted in the various courses provided by the college at any time in the past, even if the person is pursuing/ has passed (Alumni)/ dropped out from the institute.

Stakeholder(s)  Anyone who has a valid interest in the working of the Institute. This includes but is not limited to present and ex students, teaching staff, non teaching staff, maintenance staff, directors, Governing Body, etc.

Code of Conduct for Students

 [A]. Conduct The codes depicted underneath shall apply to all sorts of conduct of students within the College premises and their off-campus mannerisms which may have serious consequences or adverse impact on the Institution’s interests or reputation. At the time of admission, each student would have to sign a statement consenting to abide by the framed codes and should also affirm undertakings that,

(i) The student shall be regular in the classes and be punctual and must complete his/her studies from the College, failing to comply may result in disciplinary proceedings against the said student and appropriate action,

(ii) In an unfortunate event, if the student is forced to discontinue studies, he/she may be relieved from the Institution subject to the clearance of pending dues towards academics, sports department, library, etc.

(iii) If the student had joined the Institute on a scholarship, it shall stand revoked.

The Institute is committed to maintaining a safe and efficient climate by enforcing certain standards. All students must uphold academic integrity, be respectful to all persons, to their rights, to the college property and to the safety of others. All students must deter from indulging in any and all forms of misconduct on and off campus which may affect the Institute’s interests and reputation.

The various forms of Misconduct, the Students should refrain from, include:

  1. Any act of discrimination (physical or verbal) based on an individual’s personality attributes, including gender, caste, race, religion or religious beliefs, colour, region, language, disability, marital or family status, physical or mental disability etc.
  2. Intentionally damaging or destroying Institute’s property or property of other students and/or Faculty members & Support staffs.
  3. Any disruptive activity in a class room or in an event sponsored by the College, including but not limited to,
  4. i) Participation in activities (Birthdays, etc.) or organizing meetings/ processions within campus, without permission from the Institution.
  5. ii) Accepting membership of religious or terrorist groups banned by the Institution and/or by the Government of India.

iii) Unauthorized possession, carrying or use of any weapon, ammunition, explosives or potential weapons, fireworks contrary to law or policy.

  1. iv) Unauthorized possession or use of harmful chemicals and banned drugs.
  2. v) Consumption or possession of Liquor, Tobacco, or any intoxicant within the College campus.
  3. vi) Concealing a pre-existing health condition, either physical or psychological which may cause hindrance to the academic progress of the student, or health of other students,

vii) Pilfering or unauthorized access to the resources of others.

viii) Indiscipline and/or exhibiting disruptive attitude at the time of Students’ body elections or during any activity of the Institute.

  1. ix) Engaging in disorderly, lewd or indecent conduct including, but not limited to, creating unreasonable noise, pushing and shoving, inciting or participating in a riotous or group disruption at the Institute.

  1. 4. Students are expected not to interact, on behalf of the Institution, with media representatives or invite media persons on to the campus or to provide audio and video clippings of any activity on the campus without the explicit permission of the Institute authorities.

  1. 5. Students are not permitted to do recording of either audio or video of the lectures delivered in class rooms, actions of other students, faculty or staff without prior permission.

  1. 6. Students are expected to be careful and responsible and exercise restraints while using the Social Media. They should desist from posting derogatory comments about other individuals of the Institute and refrain from indulging in such other related activities having grave ramifications on the reputation of the Institute.

  1. 7. Stealing or abuse of Institution’s computers and/or other instruments and Institution’s services are not allowed. Unauthorized entry, tampering of property or facilities of private residences of Teaching/Support staff, offices, classrooms, LAN connectivity and other restricted facilities and interference with the work of others is punishable.

  1. 8. Causing damage to, or destruction of any property of the College, or any property of others on the Institution premises would invite punishment.

  1. 9. Making video/audio recording, taking photographs, or streaming audio/video of any person in a location causing interference into the person’s privacy without his/her knowledge or consent, is punishable.

  1. Conduct Code involving vehicles and parking:
  2. i) Parking a vehicle in a no parking zone or in the area pre-decided for parking of staff vehicles,
  3. ii) Rash driving on the campus that may cause any inconvenience to others.

iii) Intentionally damaging any vehicle within the campus,

If there is a case against a student for any possible breach of the mentioned codes of conduct, then a committee will be formed, which shall inquire into the alleged violation and accordingly recommend suitable disciplinary action against the said student. The committee may give a hearing to the student to ascertain the misconduct and suggest one or more disciplinary actions based on the nature of misconduct.

[B]. Academic Integrity Academic integrity is essential for the success of an Institution and its research missions as well, and hence its violation constitutes a serious offence. The Policy on academic integrity, forms an integral part of the Code which applies to all students of the Institution to which they should adhere. Violation of these principles threatens both the reputation of the Institution and the value of the degrees awarded to its students. Every pupil of the Institution should feel responsible to ensure the highest standards of academic integrity.

The principles of academic integrity require that a student should

  1. i) properly acknowledges and cites use of the ideas, results, material or words of others.
  2. ii) Properly acknowledge all contributors to a piece of work.

iii) Make sure that all assignments in a course are submitted by his/her own.

  1. iv) Perform academic activities without the aid of impermissible materials or collaboration by obtaining all data or results by ethical means and reports them accurately without suppressing any results inconsistent with his/her interpretation or conclusions.
  2. v) Have right to pursue their educational goals without interference.
  3. vi) Violations of this policy include, but are not limited to:

(a) Plagiarism: Plagiarism means the use of materials, ideas, figures, codes or data as one’s own, without appropriately acknowledging the original source. This may involve submission of material, verbatim or paraphrased, that is authored by another person or published earlier by oneself. Examples of plagiarism include:

(1) Reproducing, in whole or part, text/sentences from a report, book, thesis, publication or the internet.

(2) Reproducing one’s own previously published data, illustrations, figures, images, or someone else’s data, etc.

(3) Taking material from class-notes or incorporating material from the internet graphs, drawings, photographs, diagrams, tables, spreadsheets, computer programs, or other non-textual material from other sources into one’s class reports, presentations, manuscripts, research papers or thesis without proper attribution.

(4) Self plagiarism which constitutes copying verbatim from one's own earlier published work in a journal or conference proceedings without appropriate citations.

(5) Submitting a purchased or downloaded term paper or other materials to satisfy a course requirement.

(6) Paraphrasing or changing an author’s words or style without citation.

(b) Cheating: Cheating includes, but is not limited to:

(1) Copying or facilitating copying during examinations or written reports, and copying of homework assignments, term papers, theses or manuscripts, or taking examination for someone else. This includes usage of electronic means of transferring audio, visual information or data of any kind while taking examinations.

(2) Fabricating or falsifying (manipulating) data and reporting them in thesis and publications.

(3) Creating fake sources or citations.

(4) Altering previously evaluated paper/ work and/or re-submitting the work for re-evaluation.

(5) Intentionally signing another student’s name on an assignment, report, research paper, thesis or attendance sheet.

(c) Conflict of Interest: A clash of personal or private interests with professional activities can lead to a potential conflict of interest, in diverse activities such as teaching, research, publication, working on committees, research funding and consultancy. It is necessary to protect actual professional independence, objectivity and commitment, and also to avoid an appearance of any impropriety arising from conflicts of interest. Conflict of interest is not restricted to personal financial gain; it extends to a large gamut of professional academic activities including peer reviewing, serving on various committees, which may, for example, oversee funding or give recognition, as well as influencing public policy. To promote transparency and enhance credibility, potential conflicts of interests must be disclosed in writing to appropriate authorities, so that a considered decision can be made on a case-to-case basis.

[C]. Anti-Ragging

The Institution has a coherent and an effective anti-ragging policy in place which is based on the ‘UGC Regulation on Curbing the Menace of Ragging in Higher Educational Institutions, 2009 (hereinafter referred to as the ‘UGC Regulations’). The UGC Regulations have been framed in view of the directions issued by the Hon’ble Supreme Court of India to prevent and prohibit ragging in all Indian Educational Institutions and Colleges. Ragging constitutes one or more of the following acts:

  1. a) any conduct by any student or students whether by words spoken or written or by an act which has the effect of teasing, treating or handling with rudeness any student;
  2. b) indulging in rowdy or undisciplined activities by any student or students which causes or is likely to cause annoyance, hardship, physical or psychological harm or to raise fear or apprehension thereof in any other student;
  3. c) asking any student to do any act which such student will not in the ordinary course do and which has the effect of causing or generating a sense of shame, or torment or embarrassment so as to adversely affect the physique or psyche of such a student;
  4. d) any act by a senior student that prevents, disrupts or disturbs the regular academic activity of any student;
  5. e) exploiting the services of a student for completing the academic tasks assigned to an individual or a group of students;
  6. f) any act of financial extortion or forceful expenditure burden put on a student by other students;
  7. g) any act of physical abuse including all variants of it: sexual abuse, stripping, forcing obscene and lewd acts, gestures, causing bodily harm or any other danger to health or person;
  8. h) any act or abuse by spoken words, emails, post, public insults which would also include deriving perverted pleasure, vicarious or sadistic thrill from actively or passively participating in the discomfiture to any other student ;
  9. i) any act that affects the mental health and selfconfidence of any other student with or without an intent to derive a sadistic pleasure or showing off power, authority or superiority by a student over any other student.

Anti-Ragging Committee: The Anti-Ragging Committee shall examine all complaints of ragging and come out with recommendation based on the nature of the incident.

Anti-Ragging Squad: To render assistance to students, an Anti-Ragging Squad, which is a smaller body, has also been constituted consisting of various members of the campus community. The said Squad shall keep a vigil on ragging incidents taking place in the community and undertake patrolling functions. Students may note that the Squad is active and alert at all times and are empowered to inspect places of potential ragging. The Squad can also investigate incidents of ragging and make recommendations to the Anti-Ragging Committee and shall work under the guidance of the Anti-Ragging Committee.

A student found guilty by the committee will attract one or more of the following punishments, as imposed by the Anti-Ragging Committee:

  1. a) Suspension from attending classes and academic privileges.
  2. b) Withholding/ withdrawing scholarship/ fellowship and other benefits.
  3. c) Debarring from appearing in any test/ examination or other evaluation process.
  4. d) Withholding results.
  5. e) Debarring from undertaking any collaborative work or attending national or international conferences/symposia/meeting to present his/her research work.
  6. f) Suspension/ expulsion from the hostels and mess.
  7. g) Cancellation of admission.
  8. h) Expulsion from the institution and consequent debarring from admission to any other institution for a specified period.
  9. i) In cases where the persons committing or abetting the act of ragging are not identified, the institute shall resort to collective punishment.

If need be, in view of the intensity of the act of ragging committed, a First Information Report (FIR) shall be filed by the Institute with the local police authorities. The AntiRagging Committee of the Institute shall take appropriate decision, including imposition of punishment, depending on the facts and circumstances of each incident of ragging and nature and gravity of the incident of ragging.

[D]. Gender Discrimination and Allied Harassment: The Institution’s stand on prevention and prohibition of sexual harassment at workplace shall apply mutatis mutandis to the students of the Institute which can be accessed and reviewed by the students as per the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013. Students should note that sexual misconduct or harassment encompasses a range of conduct, including but not limited to sexual assault, unwanted touching or persistent unwelcome comments, e-mails, or pictures of an insulting or degrading sexual nature, which may constitute harassment, which shall depend of the circumstances of each case.

Code of Conduct for the Principal

The chair of the Principal of a college has got multifaceted roles to play and to shoulder multilateral responsibilities having characteristics of a patron, custodian, supervisor, administrator, adjudicator, protector, inspirer and so on. As the Academic and Administrative Head of the Institution the Principal remains liable to follow certain codes of ethics in his conduct as proclaimed by the University Grants Commission (UGC) in tandem with the guidelines framed by the Ministry of Human Resource Development (MHRD). These codes of conduct are applicable, in general, for the College Teachers as well as for the Administrator of any organisation. Specifics of the salient and significant codes applicable in the conduct of Principal, as perceived and enforced by the Institution, are jotted underneath:

  1. To uphold and upkeep the ethos of inclusiveness in terms of imparting education in the institution.
  2. To protect the collective interest of different sections of the institution so that each and all can perform freely and give their highest for the institution building.
  3. To institute, nourish and enforce meting equal treatment to all the stakeholders in the College so that there remains no scope of any discriminatory and disparate practice at any level within the stretch of the College.
  4. To uphold and maintain the essence of social justice for all the stakeholders irrespective of their caste, creed, race, sex, or religious identity as within the framework of Indian Constitution.
  5. To create and maintain an unbiased gender-free atmosphere within the periphery of the College so that all the stakeholders enjoy equal opportunities.
  6. To generate and maintain required alertness among all the stakeholder of the College so that the chances of incidents of sexual harassment get ever minimized and ultimately eradicated. (The Sexual Harassment of Women at Workplace: Prevention, Prohibition and Redressal Act, 2013 will provide the redressal measures of issues related to sexual harassment within the boundary of college campus.)
  7. To initiate and propagate the spirit of welfare within all the sections of human resources attached directly or indirectly with the College and hence to build mutual confidence amongst them.
  8. To maintain and promote academic activities in the College in all possible avenues already explored and thus encourage exploration of newer avenues for further academic pursuit.
  9. To create an environment conducive for research oriented academic parleys and thus promote research activities in the institution to add further to the knowledge pool.
  10. To uphold upkeep and enforce discipline in the behavioural manifestation of all the stakeholders of the institution and thus maintain campus-serenity required for academics.
  11. To promote and maintain the practice of extra-curricular activities amongst the students and other human resources of the institution and thus adds to the societal dynamism simile to essence-of-life.
  12. To endeavour for the upkeep of tranquillity of the region surrounding the College so that academic practices comes to gradual prevalence and only prevail, eventually.
  13. To promote and maintain harmonious relationships of the College with the adjoining society in order to ensure spontaneous flourish and prosperity of all the students of the institution.
  14. To endeavour and strive for maintaining vibrancy of attitudes of all the stakeholders of the institution and thus to nourish & enhance their capabilities. As the academic head of the institution, the Principal should ensure the existence of an academic environment within the College and should endeavour for its enrichment by encouraging research activities. Thus, the Principal should put best efforts to bring in adequate infrastructural and financial support for the College. The Principal should encourage the faculty members of the Institution to take up research projects, publish research papers, arrange for regular seminars and participate in conference/symposium/workshop/seminars.

Code of conduct for Governing Body

The governing body of the college is responsible for ensuring the effective management of the institution and for planning its future development.

(a) The governing body should act to approve the mission and strategic vision of the institution, long-term academic plans and ensure that these meet the interests of stakeholders, including students, local communities, Government and others representing public interests.

(b) The body is formed to monitor institutional performance and quality assurance arrangements which should be, where possible and appropriate, benchmarked against other institutions.

(c) Governing bodies ensure compliance with the statutes, ordinances and provisions regulating their institution, including regulations by Statutory bodies, such as UGC, as well as regulations laid out by the State government and affiliating university.

(d) The governing body should ensure that non-discriminatory systems are in place to provide equality of opportunity for staff members and students.

(e) The governing body should actively monitor that the Institution implements the requirements of State and National Governments for reservations of seats and staff positions and provide required support to minority groups.

(f) The general principle of transparency of the governing body applies that students and staff of the institution should have appropriate access to information about the proceedings of the Governing body. All sorts of agendas of meetings, draft minutes (if cleared by the chair) and the signed minutes of governing body meetings together with the papers considered at meetings should generally be available for inspection by staff and students. There may, however, be matters covered in standing orders where it is necessary to observe confidentiality. Such matters are likely to concern individuals or have commercial sensitivity.

 Code of Conduct for Teachers

Teachers are subject to the guidelines provided by UGC for college teachers. As per UGC guidelines whoever adopts teaching as a profession assumes the obligation to conduct himself/herself in accordance with the ideals of the profession. A teacher is constantly under the scrutiny of his students and the society at large. Therefore, every teacher should see that there is no incompatibility between his precepts and practice. The national ideals of education must be his/her own ideals. The basic ethical values underlying the code are care, trust, integrity and respect; embodying those aspects relevant to the teacher, who is entrusted with social responsibility. A definitive code for this Institution encompasses the following:

[A]. Professional Values

(i) Be concerned and committed to the interests of the students as the foremost aim of the teaching profession is to educate. This attitude should be directed towards the specific needs of each student. He should be conscientious and dedicated and if necessary, should help the students beyond class hours without accepting any remuneration.

(ii) He shall not prevent any student from expressing his viewpoint although it may differ from that of his own. On the contrary, the student should be encouraged. Among other things, a teacher should accept constructive criticism.

(iii) He should try to develop an educational environment. Equal treatment should be meted out to all students irrespective of caste, creed, religion, gender or socio-economic status. There should not be any partiality or vindictive attitude towards any of them.

(iv) His aim should be to inspire students to generate more interest and develop a sense of inquiry in the pursuit of knowledge.

(v) The teacher should instill a scientific and democratic outlook among his students, making them community oriented, patriotic and broad minded. This is a part of his social responsibility.

(vi) Above all a teacher should conform to the ethos of his profession and act in a dignified manner. He should keep in mind that society has entrusted him with their children.

[B]. Professional Development and Practices

(i) It may be conceded that learning has no end. It is imperative that a teacher continuously updates himself in his field and other related ones in order to upgrade himself and the student community. He must also acquaint himself with recent methodologies and other applications.

(ii) A teacher must, alongside teaching, pursue research as innovation contributes to the continuous progress and development of a subject. He should involve himself in seminars and

(iii) Workshops where there is interchange of academic topics. A career long professional development is therefore a necessity.

(iv) Developing new teaching strategies and curriculum as well as planning for an upgraded academic system should be an integral part of his professional duties.

(v) The teacher will have to carry out the Institution’s educational responsibilities such as conducting admissions, college seminars and so on. He should also be participating in extra-curricular activities of the College as in sports, extension activities and cultural programmes. This will generate a holistic development and a congenial relationship with the students.

[C]. Professional Integrity

(i) Teachers must maintain ethical behaviour in professional practice by accurately representing certifications, licenses and other qualifications.

(ii) Honesty should not be compromised in research. Plagiarism is an evil that cannot be accepted at any cost. The aim should be to improve quality of research.

(iii) There should be no conflict between professional work and private practice. Private tuitions should be avoided as they negatively impact upon the quality of college teaching.

(iv) The teacher must respect the confidentiality of all information regarding exam affairs as well as matters dealing with colleagues and students unless legally or legitimately demanded.

[D]. Professional Collaboration

(i) Teachers should be respectful and cooperative towards their colleagues, assisting them and sharing the responsibilities in a collaborative manner

(ii) Teachers should refrain from lodging unsubstantiated allegations against their colleagues in order to satisfy vested interests.

(iii) Teachers should discharge their responsibilities in accordance with the established rules outlined by the higher authorities and adhere to the conditions of contract.

(iv) Teachers should refrain from responding to unnecessary political motivations as these ruin the sanctity and smooth progress of an educational institution.

(v) Teachers should accord the same respect and treatment to the non-teaching staff as they do to their fellow teachers. The Institution should hold joint meetings before upholding any decision regarding the College.

(vi) There should be regular interactions with the guardians of the students as this is necessary for the improvement of the students and the Institution.

(vii) The teachers should refrain from taking unnecessary leave and maintain regularity for smooth functioning of the college.

 

 Code of Conduct for Support Staff

The Institution has put forward its code of ethics for the support staff as stated below.

[A]. Professional Conduct

(i) Each organisation has its own specific policies and procedures. The support staff should acquaint themselves with the College policies and comply with them.

(ii) The support staff should perform the duties he has been assigned sincerely, with accountability.

(iii) They should avail leave only with prior intimation through written or electronic means. In case of sudden contingencies, information on their absence should be promptly forwarded to the College Authority, and the concerned department.

(iv) The support staff should not, on any account, undertake any other job, business or social activity within the stipulated office hours and college premises.

(v) The institution respects the right of individuals to form union, but the support staff should not hamper the functioning of the college by engaging themselves in political or anti-constitutional activities.

(vi) They should not engage in remarks or behaviour that might be considered disrespectful to their non-teaching colleagues, teaching staff or students.

[B]. Workplace Conduct

(i) Every support staff should be presentable, i.e. they should be neatly dressed, and under no influence of intoxicants,

(ii) Punctuality is a given essential for the proper, smooth functioning of any organisation, and hence, all the support staff should make it a habit to arrive on work before the scheduled time,

(iii) The support staff has access to confidential information regarding examination matters and other matters relating to other staff, through official records like salary, experience, etc. It is expected that they respect the confidentiality of such matters w.r.t. students, outsiders or unconcerned personnel within the Institution. Loyalty to the Institution is a must for every member of the support staff.

(iv) The support staff must spend some time learning the correct usage and maintenance of college equipment. For example, the computer and the projector must not switched off directly from the power output, but by the proper procedure. Even otherwise, college furniture and assets must be handled with due care.

(v) The support staff should show no discrimination on basis of gender or caste.

[C]. Professional Relationship

 

(i) Support Staff includes the non-teaching staff who support the Institute like a backbone does. They are essential for the institute for counselling, admissions, disbursement of financial aid, provision & maintenance of services like Computer laboratory, etc. Students as well as their Parents & Guardians often come in contact with the Support staff, and the latter’s behaviour represents the Institution’s. This means that there’s a need for the Support staff to be helpful, friendly and polite at all times. The Institute’s core value of being Co-operative at all levels should constantly reflect in the conduct of the Support Staff.

(ii) Any matter of contention should be settled amicably as the progress of an institution depends upon mutual goodwill and trust. Depending on the complexity, the Support Staff might need to consult their senior officials, specially when handling special situations.

(iii) The non-teaching staff and the teaching staff should function in harmony with mutual cooperation. They both are essential for the regular functioning and the success of the Institute & neither is more important than the other.

(vi) It is quite probable for the support staff to have good terms with a particular student, guardian or other staff on account of old contact, or blood/ other relation, etc. The support staff should avoid any kind of bias or special treatment to a student, parent/ guardian, or other staff member.